The Seven Steps of the Scanning Process

Are you wanting to free up office floor space? Are you tired of having to endlessly search for a single document? Regardless of the specific reason, digitization offers numerous benefits to organizations in any industry. Although taking on a document scanning project may seem intimidating at first, with a good scanning vendor, the process becomes … Continued

Archives Security earns NAID AAA Certification!

We are proud to announce that Archives Security, Inc. has recently received NAID AAA Certification for its document destruction services.  NAID (The National Association for Information Destruction) is the international trade organization for companies providing information destruction services around the globe.  As the standards setting body for the information destruction industry worldwide, NAID is the … Continued

Tips for Quantifying Information Governance Benefits

In order to get the funding necessary to implement an effective IG program, records managers must be equipped to present a persuasive case for investing in RIM practices. We have compiled advice from industry leaders on how to convince executives to fund IG programs and change the perception of records management from an expense center to a department of value.

8 Steps to Finding the Best Off-site Storage Vendor

Finding the right vendor for off-site records storage looks different for every organization, but making an educated decision starts with gathering information from prospects. PRISM International, the not-for-profit trade association for the information management industry released some guidelines to assist companies in doing their due diligence to find the best vendor for their company. We have posted an abbreviated version of their questionnaire as reference for your off-site storage search.

3 Records Tips for Tax Season

This is where a smart records and information management program can ease the pain of tax season for any organization. We suggest focusing efforts on the following three areas to ensure you are ready for tax season: Information Governance, Electronic Filing and Retention Periods.

Plus, see what documents you need for this year’s tax prep.

EHR acronyms and definitions

Working with healthcare clients and staying up to date on the industries we serve, we noticed that in order to keep up with the constantly changing EHR policies, there is a whole new language of acronyms and technical language to learn. We compiled a list of commonly used acronyms and their definitions free for you to download and share.

4 Steps to Implement Data Breach Contingency Plan

If the news of a growing number of breaches should imply anything, it is that no one is immune to a data breach. However, there are preparations you can engage in now to minimize the harm that a potential breach would wreak on your organization. Consider the following steps to create a Data Breach Contingency Plan for your organization.

Series: What to keep, scan, SHRED and THROW AWAY

So far in the series we’ve discussed what documents are permanent and what records are beneficial to scan. So what about when it is time to get rid of paper? Do you know what is safe to throw away and what needs to be shredded?

Series: What to keep, SCAN, shred and throw away

In the preceding post I defined a few guidelines for choosing what records organizations need to hold on to. In the same way that holding onto ALL records is inefficient and unnecessary; scanning everything is not the best option either. Because of the tedious and time consuming labor involved in preparing a document for scanning, imaging costs can add up quickly.