The Seven Steps of the Scanning Process

Are you wanting to free up office floor space? Are you tired of having to endlessly search for a single document? Regardless of the specific reason, digitization offers numerous benefits to organizations in any industry. Although taking on a document scanning project may seem intimidating at first, with a good scanning vendor, the process becomes … Continued

Can a Record Storage Company Save You Money?

Several years ago we were contacted by a very large firm whose record storage business we had been pursuing for quite some time. They were with one of our competitors at the time (a national company). They had been using one of their client’s facilities for record storage in addition to storing records in our … Continued

Mini-Storage – Sensitive Information – Bad Idea

Now that your practice or business is been around for five or more years, you’re beginning to build up a lot of paperwork that needs to be stored. You had a good idea, let’s rent a mini-storage unit  and get all of this paperwork out of our way. Do you have sensitive information that is … Continued

8 Steps to Finding the Best Off-site Storage Vendor

Finding the right vendor for off-site records storage looks different for every organization, but making an educated decision starts with gathering information from prospects. PRISM International, the not-for-profit trade association for the information management industry released some guidelines to assist companies in doing their due diligence to find the best vendor for their company. We have posted an abbreviated version of their questionnaire as reference for your off-site storage search.

3 Records Tips for Tax Season

This is where a smart records and information management program can ease the pain of tax season for any organization. We suggest focusing efforts on the following three areas to ensure you are ready for tax season: Information Governance, Electronic Filing and Retention Periods.

Plus, see what documents you need for this year’s tax prep.

2015 Records Resolutions

‘Tis the season for New Year’s Resolutions. Chances are you have heard or used one of the following words in the past 24 hours: organize, improve, prepare or reduce. These pretty much sum up what all of us want in the New Year. So here are our suggestions for making your own Records Resolutions and how you can build a plan of action to tackle records management in 2015.

Beat the heat: Plan ahead and save your information from disaster

In the wake of a fire or other disaster, vital records are often your company’s first line of defense. Vital records document legal and financial rights, supporting documents are necessary for insurance claims and information accessibility is critical for continuing daily business. There is no doubt that losing paper records or stored data can be additionally devastating in the case of such a disaster.