If you are a business owner and you do not make protecting your company a top priority you are setting yourself up for failure. Sure, you focus on the day-to-day to ensure you have products and services to sell which will ultimately keep the lights on, but, is that enough? What about protecting your proprietary information?
Chances are you don’t really worry about your important documents being shredded when they should be and being disposed of properly. What you may not realize is that outsourcing the shredding service can save you money and insure you are compliant with many records management laws. Surprised? Keep reading to find out how.
Shreds are a Bullseye
Imagine you are walking through a store like Wal-Mart or Target. You can immediately identify the most expensive (and/or stolen) stuff because it has security tags on it or comes in an impossible-to-open plastic case. You may be wondering what this has to do with shredding…
When you shred your important documents yourself and dispose of them in your regular trash, you are calling attention to the most important information. If someone looks through your trash (in your office or in your dumpster), you have just pointed them to the trash they need to take with them. And technology is available that can reconstruct shredded documents.
The Legalities – Being Held Accountable
If you have an incredibly thorough system in place for both shredding and disposing, you might save a little money for a time by choosing to have it done in house. Unfortunately, if a problem arises, that affordable option suddenly becomes a liability.
If a customer accuses your company of being careless with their data, ultimately causing it to be stolen or misused, you need a system in place that proves you compliantly and competently destroyed their information. When you simply shred and dispose in house, you are not protecting your company’s assets. With a 3rd party company, like Archives Security, it goes on record that sensitive customer information was thoroughly destroyed. This record can help protect you from a very expensive lawsuit.
We Think of Things You Don’t
When you think about protecting proprietary company information or sensitive customer information, you probably think that you can shred it and be done with it. Unfortunately, that is often not the case and there are other aspects to consider as well.
You will likely need to shred more than just standard printer paper. You will need to shred stacks that have been stapled together, clipped together, or include protective plastic sleeves, binders, etc. You may also need to destroy CDs, hard drives, tapes, USB drives, and more! Chances are, your office shredder is simply not up to the task.
Have you had a computer crash – rendering it completely inaccessible? If you simply toss it into the dumpster behind the building or hand it off to your IT provider, someone moderately good with computers will be able to salvage the data still present on that machine and pick through it at their leisure.
Plus, the labor costs involved with shredding your own documents, or trying to properly dispose of media, is usually considerably higher than what you would pay a certified 3rd party to do it for you, and do it the right way.
What Can I Do?
Contact Archives Security, Inc. and find out how to easily set up a program for properly destroying your proprietary and customer-sensitive information. You and your clients will be glad you did!
Please click the link below for more information about this important topic from the National Association for Information Destruction (NAID).